Our original Convention thread is so long now, a lot of important information is now buried and hard to find. I'm starting this thread so we can outline information on the registration process and info about the layout of the race track. I'm going to put some letters or info in capital letters because I feel it's important. Please read the info carefully.
http://www.348409natlconv2.com/
REGISTRATION: I stated before that I'm trying to keep the registration as simple as possible. Probably all registrations will be guys so I'll direct the conversation to that point.
The registration for this event is $130 and that includes the Sunday Brunch ticket. If your wife and any child 21 years or younger that come with you...there is no extra charge unless they want to attend the Sunday Brunch and then the fee for that is $25 for each person. I am charged by the plate so that is why this additional fee is required. All registered participants will be issued a plastic 348 409 National Convention wrist band at the registration tent. At the registration tent...we will encourage you to put them on then and wear them all weekend. We will be able to recognize each other that way. YOU MUST WEAR THE WRIST BAND TO GET INTO THE SUNDAY BRUNCH. We will have a couple of guys at the door to make sure everyone that enters has their wrist band ON. SORRY...NO EXCEPTIONS. In 2004, I did not have any banquet police officers checking this...I guess I'm too trusting...but after that banquet I have to pay for about 25 extra meals that I had not been paid for. Please remember to do this. You have to be a registered participant to attend the Sunday Brunch. No exceptions for this also. There are no restrictions on cars.....you don't need to bring one or you can bring 5!! I don't care...we are not going to police something like this!!!
If you chose to race, you will need to purchase a tech card from the track and it is $25 per day. Obviously, if you don't race...it will not be needed.
REGISTRATIONS.......I hope the website will be fully functional. It's been a slow process. I'm asking everyone to just download the form and fill it out and either list your credit card information or just enclose a personal check. And please do it as soon as possible. I HAVE TO HAVE ALL REGISTRATIONS IN MY POSSESION BY SAT., SEPT 20 so I can process them. I will probably be in Great Bend and will not have access to my shop computer. If you can't have it to me by the 20th, we will take your registration at our tent. BUT THE EARLY REGISTRATION IS IMPORTANT BECAUSE I NEED TO KNOW HOW MANY WILL BE ATTENDUNG THE SUNDAY BRUNCH. We can adjust a little at the last minute but that isn't fair to the caterer and I would rather not pay for 50 more meals that we need!!!
Registration tent: We will have the event t-shirts and embroidered ball caps for sale. The dual 4 409 t-shirts will be available in ash and black and the Hayden profit t-shirt will be available in ash. We will have red, black and tan ball caps for sale also. Hayden will have some pictures that he sells and autographs. We will have remote credit card machines for any purchases that you want to make.
SRCA RACE TRACK: The track is run by all volunteers. They only have 4 forms of income...the gate, the NHRA tech cards, concession stand and they rent out pit stalls to the local racers on an annual basis. The gate is self-explanatory. They are giving us a $20 3-day pass. You will pay them as you enter. The concession stand is food and drinks that you buy. If you race, then the $25 per day tech card will need to be purchased.
The rented pit stalls is a little more difficult. All racers and show cars in trailers..proceed straight south to the second runway which is the pits. Turn right (west) and about half way down the pits on the north side...you will see the ET shack and scales. The numbered pits stop about there. We can park in any pit WITHOUT A NUMBER PAINTED IN IT. WE CAN NOT PARK IN ANY PIT THAT DOES HAVE A NUMBER PAINTED IN IT!!!! We will mostly have the whole west half of the pits. I will try to have someone at the entrance to help guide you thru the process.
SWAP MEET: For the racers and show cars that park in the pits, feel free to have parts at your pit stall. For all others bringing cars or parts for sale, we will park you in the grass between the race track and the pits and probably closer to the grandstand stands so you should have more people visit your space. Pickups with 18' foot or so trailers are acceptable. NO COMMERCIAL TRUCKS OR TRAILERS WILL BE ALLOWED. Swap meet vendors will need to be registered like every one else.
GOLF CART RENTALS: Golf carts will be available for rent. The rate I was quoted was $35 per day. Jacobs Golf Carts...620-793-5803. I'm not sure how they will handle the transaction for each individual but I will call them tomorrow and see what they suggest. Pat...409newby..said they told him today that we may need a sticker from the race track. I will check on that also.
CONVENTION DVDs: Well, I finalized the contracts for the Convention DVDs today!!!! This is by far the largest expense of this whole event!! It's the same company that did it for me in 2004. Those of you that have that DVD will know what I mean. Their customers include ESPN when they come to town, The KC Royals, and YEN.......Yankees Entertainment Network!!
We will have 2 camera men on site all 3 days. The film they use is all high definition this time. We will try to capture everything possible. The racing of course, the Sunday Brunch, all the cars at the event, we will have interviews with car owners and attendees. Not to mention any names but the Kiwis from down under are prime targets!!!!
The 2004 Convention was a "static" display.....meaning the cars were just parked in the motel parking lot for a couple of days and then the big day at the KCI Expo Center. That DVD is 1 1/2 hours long with the last 30 minutes being the seminar that Lamar put on for us. This year will be much more action packed. When I talked with the producer this morning, he said we can get 2 1/2 hours of film on a single DVD. After editing, if needed, we might need a 2-pack set. The price stays the same.
Like in 2004, registered participants will have a form that they can fill out and prepay and the DVD will be sent at no charge. I will offer the same to members of the forum. This obviously helps me greatly. The DVDs should be ready to ship in 4 to 6 weeks. Just in time for your own Christmas present!!!
The 2004 DVDs sold for $39.95 so obviously inflation and prices have escalated. This year will have raised our price to $40.00!!!!!!!!!! I just like round numbers better. I want to keep this real simple for the forum members that can't attend. The 2014 DVD is $40 and if you want a $2004 DVD also, it is just $20. Just PayPal me either $40 or $60 and I will know what you want. PayPal will have your shipping address so I will have all I need. The cutoff date for ordering these on line will be Fri., Oct.3...the week after the Convention. Just email your PayPal payment to 348409natlconv2@turnkeymail.com. If you live in Missouri, you must add 5.6% sales tax.
I'm hoping to make this event as much fun as possible!!!! I'm sure I am leaving some information out but if I do...I will add it back to this post. I want to keep all the important information in one place. If you have any pertinent questions, please ask. I want to keep this thread "clean" and just stick with what we are discussing here. THANK YOU ALL FOR YOUR SUPPORT!!!!!!
http://www.348409natlconv2.com/
REGISTRATION: I stated before that I'm trying to keep the registration as simple as possible. Probably all registrations will be guys so I'll direct the conversation to that point.
The registration for this event is $130 and that includes the Sunday Brunch ticket. If your wife and any child 21 years or younger that come with you...there is no extra charge unless they want to attend the Sunday Brunch and then the fee for that is $25 for each person. I am charged by the plate so that is why this additional fee is required. All registered participants will be issued a plastic 348 409 National Convention wrist band at the registration tent. At the registration tent...we will encourage you to put them on then and wear them all weekend. We will be able to recognize each other that way. YOU MUST WEAR THE WRIST BAND TO GET INTO THE SUNDAY BRUNCH. We will have a couple of guys at the door to make sure everyone that enters has their wrist band ON. SORRY...NO EXCEPTIONS. In 2004, I did not have any banquet police officers checking this...I guess I'm too trusting...but after that banquet I have to pay for about 25 extra meals that I had not been paid for. Please remember to do this. You have to be a registered participant to attend the Sunday Brunch. No exceptions for this also. There are no restrictions on cars.....you don't need to bring one or you can bring 5!! I don't care...we are not going to police something like this!!!
If you chose to race, you will need to purchase a tech card from the track and it is $25 per day. Obviously, if you don't race...it will not be needed.
REGISTRATIONS.......I hope the website will be fully functional. It's been a slow process. I'm asking everyone to just download the form and fill it out and either list your credit card information or just enclose a personal check. And please do it as soon as possible. I HAVE TO HAVE ALL REGISTRATIONS IN MY POSSESION BY SAT., SEPT 20 so I can process them. I will probably be in Great Bend and will not have access to my shop computer. If you can't have it to me by the 20th, we will take your registration at our tent. BUT THE EARLY REGISTRATION IS IMPORTANT BECAUSE I NEED TO KNOW HOW MANY WILL BE ATTENDUNG THE SUNDAY BRUNCH. We can adjust a little at the last minute but that isn't fair to the caterer and I would rather not pay for 50 more meals that we need!!!
Registration tent: We will have the event t-shirts and embroidered ball caps for sale. The dual 4 409 t-shirts will be available in ash and black and the Hayden profit t-shirt will be available in ash. We will have red, black and tan ball caps for sale also. Hayden will have some pictures that he sells and autographs. We will have remote credit card machines for any purchases that you want to make.
SRCA RACE TRACK: The track is run by all volunteers. They only have 4 forms of income...the gate, the NHRA tech cards, concession stand and they rent out pit stalls to the local racers on an annual basis. The gate is self-explanatory. They are giving us a $20 3-day pass. You will pay them as you enter. The concession stand is food and drinks that you buy. If you race, then the $25 per day tech card will need to be purchased.
The rented pit stalls is a little more difficult. All racers and show cars in trailers..proceed straight south to the second runway which is the pits. Turn right (west) and about half way down the pits on the north side...you will see the ET shack and scales. The numbered pits stop about there. We can park in any pit WITHOUT A NUMBER PAINTED IN IT. WE CAN NOT PARK IN ANY PIT THAT DOES HAVE A NUMBER PAINTED IN IT!!!! We will mostly have the whole west half of the pits. I will try to have someone at the entrance to help guide you thru the process.
SWAP MEET: For the racers and show cars that park in the pits, feel free to have parts at your pit stall. For all others bringing cars or parts for sale, we will park you in the grass between the race track and the pits and probably closer to the grandstand stands so you should have more people visit your space. Pickups with 18' foot or so trailers are acceptable. NO COMMERCIAL TRUCKS OR TRAILERS WILL BE ALLOWED. Swap meet vendors will need to be registered like every one else.
GOLF CART RENTALS: Golf carts will be available for rent. The rate I was quoted was $35 per day. Jacobs Golf Carts...620-793-5803. I'm not sure how they will handle the transaction for each individual but I will call them tomorrow and see what they suggest. Pat...409newby..said they told him today that we may need a sticker from the race track. I will check on that also.
CONVENTION DVDs: Well, I finalized the contracts for the Convention DVDs today!!!! This is by far the largest expense of this whole event!! It's the same company that did it for me in 2004. Those of you that have that DVD will know what I mean. Their customers include ESPN when they come to town, The KC Royals, and YEN.......Yankees Entertainment Network!!
We will have 2 camera men on site all 3 days. The film they use is all high definition this time. We will try to capture everything possible. The racing of course, the Sunday Brunch, all the cars at the event, we will have interviews with car owners and attendees. Not to mention any names but the Kiwis from down under are prime targets!!!!
The 2004 Convention was a "static" display.....meaning the cars were just parked in the motel parking lot for a couple of days and then the big day at the KCI Expo Center. That DVD is 1 1/2 hours long with the last 30 minutes being the seminar that Lamar put on for us. This year will be much more action packed. When I talked with the producer this morning, he said we can get 2 1/2 hours of film on a single DVD. After editing, if needed, we might need a 2-pack set. The price stays the same.
Like in 2004, registered participants will have a form that they can fill out and prepay and the DVD will be sent at no charge. I will offer the same to members of the forum. This obviously helps me greatly. The DVDs should be ready to ship in 4 to 6 weeks. Just in time for your own Christmas present!!!
The 2004 DVDs sold for $39.95 so obviously inflation and prices have escalated. This year will have raised our price to $40.00!!!!!!!!!! I just like round numbers better. I want to keep this real simple for the forum members that can't attend. The 2014 DVD is $40 and if you want a $2004 DVD also, it is just $20. Just PayPal me either $40 or $60 and I will know what you want. PayPal will have your shipping address so I will have all I need. The cutoff date for ordering these on line will be Fri., Oct.3...the week after the Convention. Just email your PayPal payment to 348409natlconv2@turnkeymail.com. If you live in Missouri, you must add 5.6% sales tax.
I'm hoping to make this event as much fun as possible!!!! I'm sure I am leaving some information out but if I do...I will add it back to this post. I want to keep all the important information in one place. If you have any pertinent questions, please ask. I want to keep this thread "clean" and just stick with what we are discussing here. THANK YOU ALL FOR YOUR SUPPORT!!!!!!
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